Then iSpec DMS is the solution for you.
Collaborate online with colleagues, customers, suppliers - actually anyone, giving them access to proposals, contracts, and other documents.
Save time and effort - no routing of documents - edit/review/approve/negotiate concurrently online. Just provide access for them when you are ready. Sign electronically and store with digital signature for future reference. Export to Word or PDF.
iSpec DMS is not a legacy (paper) document management solution. We don't scan and store paper documents or do OCR on PDF or other document types. We create and manage live digital documents, workflows, collaboration, approvals and storage.
Create master templates for all your important documents, policies, standards, etc.
Use your templates to quickly draft new contracts, specifications, etc. with drag and drop, auto-complete, editable and locked sections, reviews and approvals.
Prompt users to action with cryptic messages "Jon please review and approve" which appear on their dashboard or via an email.
Use comments just like in Word, but once done, they are kept in history for future reference as part of the audit trail
Notes can be embedded in the template - visible only to internal users as instructions on how to complete the contract, proposal, etc.
All changes are tracked automatically and stored in history once accepted. This means you can roll back to any previous version at any time in future.
Manage, translate and keep your globally policy documents updated centrally in the cloud. Give global users access as required.
Develop, manage and distribute specifications and standards internally or to suppliers and customers.
Draft contracts from scratch or using standard templates and negotiate/collaborate with your customers and suppliers online. Sign electronically and store or export to PDF or Word for physical signature or distribution.
Prepare proposals/quotations from scratch or using standard templates and negotiate/ collaborate with your customers online. Sign electronically and store or export to PDF or Word for physical signature or distribution.
As a leading global and smart trade enabler, DP World recognises that innovative procurement technologies such as iSpec would allow it to stay at the forefront of the industry.
I use iSpec everywhere in my industry.
Procurement CAPEX is the
biggest single cost element in
SABMiller, some $US900-million a
year, and, based on the Proof of
Concept (PoC) phase of iSpec,
the system can deliver on average
a 3% saving on total project cost