Are inspections used to track quality and project progress as part of your Quality program? An integrated approach including inspection and commissioning protocols should be linked to your requirement/specification.
Non-compliance with procedures can result in unnecessary costs and legal complications. Ensure that both your team and the suppliers team follow the correct procedures. A comprehensive audit trail protects all parties and reduces disputes.
Once you have signed the contract with a supplier, you need to be able to manage the contract to completion to ensure they deliver what you have agreed to. How do you keep track of all the deliverables, possible changes, quality, etc?